Last updated: 08.04.2024 [Version 1.0]
FORUM (“we” or “us”) is committed to safeguarding your personal information when you use our platform. This Privacy Policy applies to any personal information you provide to us through the FORUM contact form, submission form, email exchange, WordPress account or other communication channels. This policy outlines:
- The types of information we collect about you.
- How we use the collected information.
- Circumstances under which we may contact you.
- Our policy on disclosing your information to third parties.
- Your options regarding the personal data you provide.
- The use of cookies on FORUM and how you can manage them.
We are obligated to handle your information in compliance with data protection laws, including the Data Protection Act 1998. While our website may contain links to third-party sites, each with its own privacy policies and cookie practices, we do not assume responsibility for their privacy practices.
What Information Do We Collect?
When you contact us through the website, we may request personal information such as your name, job function, reference website or profile and an email address to facilitate communication.
When you register with WordPress to comment, you will be required to provide a name and an email address.
How Do We Use Your Information?
We utilise your personal data for the following purposes:
- Responding to your inquiries, suggestions or feedback.
- Sending you event and news updates if you opt to receive them.
- Enabling you to comment on posts.
- Inviting you to speak or moderate an event.
- Inviting you to join FORUM:CONNECT.
Explicit Consent for Data Processing
By using the platform or providing personal information, you consent to the collection, processing and storage of the data as outlined in this privacy policy.
Will We Share Your Personal Information?
We maintain the confidentiality of your information, except where disclosure is mandated by law, such as to government or law enforcement agencies. Your information is exclusively used for FORUM-related purposes and not shared with any third-party organisations.
Data Security Measures
We uphold strict measures to prevent unauthorised access, disclosure, alteration or destruction of your personal information.
How Long Do We Retain Your Personal Information?
We retain your data on our systems for relevant communications and to provide event and news updates. You can request the removal of any personal data at any time.
Your Personal Information & 3rd Party Vendors?
We utilise Google’s services to store your information. Data may be transferred to Google’s servers, which may reside outside of the EU. Please refer to Google’s Privacy Policy for details of their services.
We use WordPress as a content management and blog tool, this is hosted on our own servers within the EU. Please refer to this host ‘HOSTINGER’ for further information on their security protocols and privacy policy.
User Control Over Cookies
We use Koko Analytics which creates a non-personal identifiable cookie, which only provides us with a generic view of visits and return visits. You can view the DASHBOARD
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
WordPress Comments
If you leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help with spam detection.
An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. Review the Gravatar Privacy Policy. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
What Are Your Data Rights?
Under the Data Protection Act, you have the right to request a copy of your personal information held by us and to request corrections for any inaccuracies. We will make reasonable efforts to fulfil your requests regarding your personal data. Please contact us at cometotheforum+privacy@gmail.com for assistance.
Changes to Our Privacy Policy
This privacy policy may undergo periodic updates. We recommend reviewing it each time you visit our website. The revision date will be indicated on the top of this page.